FY2011 9-over-9 Salary Allocation Program enrollment information

Dear FAS and FES Ladder Faculty,

This memo is to announce the 2010-11 election process for the “9-over-9” salary program, which allows participating faculty to charge up to 4.5 months of their salary to grants and contracts during the academic year, coincident with when the effort was devoted to the project. In addition to more accurately reflecting actual effort and obligations associated with sponsored research, faculty in this program who charge academic year effort to grants and contracts receive an equivalent amount transferred into a research account for their use.

The full details of this program can be found at the following link, and if you are contemplating participating in this program we encourage you to read it with great care:

http://provost.yale.edu/salary-grant-funds

In addition, attached is a document addressing frequently asked questions concerning the program.

If you expect to be able to commit at least one month of academic year effort to a grant or contract in FY2011 and would like to participate in the program, please fill out the attached form and submit to your business manager by May 21st, 2011.

Please note that participating faculty must elect this option on a yearly basis. If you are currently enrolled in the program and would like to continue next year, you must submit the attached form by May 21st. If you do not submit the form you will be unenrolled from the program after July 1st, and will not be able to commit academic year effort to grants in FY2011.

There are several points to consider in particular if you are contemplating participating in the program:

• Academic year effort and corresponding salary charged to sponsored projects during the academic year is separate and apart from the effort and associated salary charged during the summer months, commonly referred to as summer salary.
• It is important to understand that the academic year salary under this program is only paid during the 9-month academic year, and not spread out over 12 months as is normal practice. Therefore, if you participate you will not receive a paycheck during any summer month in which you do not charge at least some summer salary to an approved source of funds.
• For any summer month without a paycheck, you must make arrangements for your benefit deductions and Yale mortgage (if applicable) to be paid.
• If you plan to be on Leave Without Salary during FY2011, you are not eligible to participate in the program during the upcoming year.

An information session is currently scheduled for Friday, May 7th at 3:00 p.m. in Gibbs 164, where you will be able to ask any questions you may have concerning this program. You may also direct questions to assistant provost Robert Burger (robert.burger@yale.edu).